Author Archives: hesty

Best Life Coach for Personal Productivity

How is your personal productivity? Are you satisfied with what you are accomplishing? Do you wish you could do more? Is doing more possible? Those are some of the questions a coach would ask. We use the phrase best life coach in the title to accentuate the concept of living one’s best life.

When people are happy with how productive they are on a daily basis, they have a sense of satisfaction at the end of every day. They may suffer setbacks. But they realize that setbacks are inevitable.

If they are constantly ending the day with a feeling of disappointment, something is wrong. They might have set goals that are too high, impossible to achieve on a daily basis. Often though, the problem is that they failed to set any short-term goals at all.

Setting realistic goals is important, but not as important as defining personal productivity goals in the first place. If you have yet to define your goals, take some time to sit down and put them on paper.

In a quiet, unstressed setting, think about where you want to be in 10 years. Then move backwards in time. Think of it as if you were planning a car trip. What are the paths you will take to reach your ten-year goal?

A business coach would tell a company owner to do the same thing. 10 years is not the longest period of time that can be chosen. It is just an arbitrary number.

An individual might want to think in terms of retirement. “I want to be able to retire in 20 years with ample income from my investments to support me for the rest of my life.” That’s an example of an individual long-term goal.

Companies have different goals. There are profits to be made. Sales goals need to be defined. Plans for expanding may be a consideration.

There are many different things to consider. A business coach might talk to owners about their own personal productivity. The owners may want their employees to be more productive. While we often talk about looking at the big picture, it is important to look at the smaller parts. Those smaller parts combine to make up the big picture.

A business coach is helpful because of the unbiased viewpoint. A person inside of an organization has preconceived notions. He or she might think that it is the person down the hall who needs to be more productive.

An unbiased person can look at the scene and see something completely different. Think your personal productivity is good? Ask someone else to take a look.

How to Double Your Personal Productivity in Just 30 Days – 1 – Preparing Your Attack

How often have you said to yourself, “If only I could get twice as much done as I do now!” The good news is, you can… as long as you have the right method and the motivation to change. In this 3-part series, I’m going to teach you a step-by-step method that will allow you to double your personal productivity in just 30 days. Actually, you could do it in a week, but I prefer to allow for the fact that most people aren’t very consistent at applying new information!

1. Scheduling the Time:

As I emphasized in Part-1, you want to schedule your High Value Tasks (HVTs) for times when your mental and physical energies are at their peak, usually first thing in the morning, although that varies from person to person.

Your next decision is how much time you want to set aside for a given task. In general it’s pretty hard to stay focused for more than one hour of solid working time, so dividing your working time into one hour chunks is a smart way to go. Then, even if the task you’re working on takes two hours to complete, you need to schedule at least a 10-15 minute “stretching break” in between your two one-hour chunks to ensure you’re at your best when you start the second round.

The next vexing question is when to STOP working. Do you quit when you say you’re going to quit, no matter where you’re at, or do you plow ahead until, come hell or high water, you’ve completed your entire tasks?

This is where many people get into trouble. The danger of plowing ahead is that you can end up just working and working longer and longer, until your whole day disintegrates into an undifferentiated mass of low-productivity work. And you DO NOT want that. On the other hand, completing a task has such a huge psychological payoff that you won’t want to stop if you’re close to the finish line. So how do you resolve this conflict? Just apply these guidelines:

1. When you’re scheduling a task, first determine how you’ll know when you’ve finished it! Since you may well be working on a sub-task – one component of a larger task – admit that to yourself and make sure you specify what determines completing the sub-task rather than the larger task.

2. Then determine how long the task will likely take. Then add at least 25% as a safety net – most of us consistently underestimate the time we need.

3. If the task can be completed within a one hour time chunk, then you work at it until it’s completed.

4. If the task is a longer task or a more “creative” one where it’s difficult to say how long it will take, then you stop working after your allotted time expires, no matter what.

2. Preparing Your Workspace:

Make sure your work area is clean and neat: a messy environment will compromise your productivity. Be sure to lay out any documents you’ll need in advance and make sure you have any electronic documents or web pages you’ll need open and ready before you begin. Otherwise, you may spend the first 10 minutes of your “working time” just digging up these items and becoming more and more frustrated.

Next, turn your phone’s ringer off and send all incoming calls to voice mail. If you’re in an office and have an assistant, make sure he or she knows you don’t want to be disturbed. If you’re working from home, negotiate with your family so they know to leave you alone as much as possible when you’re really working.

Also, close your email, your Twitter, your instant messaging and any other means of electronic communications you have. If you’re really serious about doubling your personal productivity, you MUST be willing to make your self 100% “available” to your work for defined periods of time, and that means making yourself 100% unavailable to the demands and interruptions of other people while you’re doing a blitz on your HVTs.

3. Before You Start:

Now that you’ve prepared your physical workspace, it’s time to spend a few minutes on your mental workspace. Going into a task fully motivated will significantly improve your productivity, a lesson every athlete knows all too well.

Find whatever inspires you in your work. It could be success stories in your industry, a book about personal effectiveness, time management or productivity, or simply the vision of what you are working towards. Then spend a few minutes reading or thinking about this until you feel “in the zone”. But don’t stop there…

Close your eyes and visualize yourself working on your task. Make sure you FEEL how easily you’ll complete it and the feeling of personal satisfaction that comes from that. Once you can feel all that, then you’re truly ready to begin.

And once you begin, have a timer or stop watch nearby so you can play “beat the clock” – a phenomenal method for keeping your relentlessly focused on the task at hand.

All these preparations – which most people simply skip over – are absolutely critical to doubling your productivity. Without them, no matter how well you’ve prioritized, your execution will be second rate and the time it will take you to complete a given task can easily increase by 3-400%. So resist the temptation to dive into your work without doing these preparatory steps first. At first these steps may seem tedious but once they’ve become a habit for you, you’ll understand how essential they really are.

Join us next time for the third and final installment of this 3-part series on how to double your personal productivity in just 30 days, when I’ll share with you the strategic secrets of flawless execution.

– Dr. Symeon Rodger

Defining Personal Productivity

For me, personal productivity means the ability to deliver results when needed, may it be something to your boss or for yourself. Furthermore, the results should be achieved without too much negative stress. How often have you achieved this? Most of us have been truly productive quite seldom. I think that this is something that can be developed, by learning a specific set of six crucial skills. I’ll run them down for you below.

Learning is important for personal productivity. Just think about all the new stuff and things we need to learn, only to keep functioning. If nothing else, the user interface of Facebook has suddenly changed, and you have to learn that all again. Ways to learn more easily include faster reading, using mind maps, and for the more advanced also mnemonics (the art of memory tricks).

Organization skills are also very important, as we are constantly overflowed with new things, papers, and information. Some things we should keep and store, others we should immediately get rid of, or they will just increase the amount of clutter lying around. Personal organization methods can really come handy at such situations. Just think what it means to your productivity,when you manage to find that receipt from 2 months ago within 30 seconds of the situation when you need them.

I see time management as a sub skill to personal productivity. With time management, we refer to the art of keeping your calendar in order, and managing task and email. Good time management also means minimizing the time used for procrastination.

In order to get results, we also have to keep fit mentally. Stress will wear you down, if you are not careful. Luckily there exists practices like mediation, but doing sports and meting friends will do as well. The point is, however, this: even in the most hectic work situations, keep calm. With a stable mind, everything is easier, which leads to increased productivity.

One interesting area is creativity. Our work today if filled with problems, and basically we all get paid for solving them. Can you imagine that there actually exists dozens of small tools to help you on that area? Having creativity handy when you need it, will help you finish that presentation your boss is waiting for, making you both happy. Your boss gets his fast delivery, and you can go home earlier.

Last but not least we have decision making. We all know people who cannot make even the smallest decision, they simply don’t have the guts to do it. What do I say again? There exists tools to help you.

Putting in some effort and studying even little in the areas above will help your personal productivity.